The Fred L. Mathews Library

Facility Rental

Facility Rental for Community Groups

NOTE: Due to campus safety measures taken in precaution of the coronavirus, we will not be accepting reservations for events held through December 31, 2020.

As a service to the community, appropriate groups and area businesses and industries are allowed to use college facilities.

To reserve SMC facilities, please complete the Preliminary Facility Request Form. We recommend that you start this process at least three months prior to your event. Reservations will not be accepted more than six months in advance of the event. 

After your request has been processed, you will receive an email confirming the arrangements for your event which will include any details on the fees and charges that will be associated with your event.

  • Who May Reserve Facilities

    Reservations are accepted from recognized community groups and organizations with local officers. Reservations will not be accepted for private parties such as wedding showers, weddings, wedding receptions, or graduation parties.

  • Which Facilities May Be Reserved

    Specialty facilities such as the gymnasium and laboratories (including computer labs) generally are not available for use by outside groups. Other facilities, including campus grounds, will be considered on a case-by-case basis.

  • Fees and Expenses

    In most cases, a fee will be charged to cover any additional expenses to the college arising from the use of our facility.

    We reserve the right to determine whether additional custodial, security, or other personnel are required for your event. You will be notified in advance regarding the hourly rates that apply to your use of our facilities. These additional fees may be invoiced after the scheduled event.

  • Food and Beverages

    Individuals using college facilities are allowed to bring their own food and non-alcoholic beverages. If you would like assistance with food for your event, please contact the SMC Birdfeeder at 269-782-1324 to make your own arrangements separate from this request.

    SMC does not have table linens available for use in our facilities.

    As a general policy, no alcoholic beverages are permitted at community events held on the campus of Southwestern Michigan College.

  • Acceptable Use Policy

    Use of our facilities is subject to the terms and conditions of the Facility Use Policy. Any damages to equipment or facilities will be the responsibility of the organization in charge. Reimbursement will be required in the amount of repair or replacement.

  • Liability Insurance

    Any organization who uses our facilities is required to have liability insurance in effect during the time frame of the event. We must receive proof of this insurance coverage prior to the event. Proof of insurance may be submitted electronically while completing the Facility Request Form, or it may be provided later via mail, fax, or email to the contact information found on this page.